Clinical Operations Coordinator

Axia Women's Health is a community-based, integrated women's health network serving patients across multiple states. The Clinical Operations Coordinator supports the Director of Clinical Operations by coordinating clinical initiatives, managing policies and documentation, supporting quality improvement and compliance activities, and facilitating communication, meetings, and projects across care centers.

Responsibilities

Coordinate clinical operations initiatives and priorities

Support implementation and maintenance of clinical workflows, policies, and standardized procedures

Track action items, project timelines, and deliverables

Coordinate follow-up activities from meetings, committees, and operational reviews

Serve as a liaison between clinical, operational, and administrative teams

Maintain clinical policies, procedures, workflows, and related documentation

Assist with policy development, formatting, review, approval, and distribution

Ensure documents remain current, organized, version-controlled, and compliant with regulatory requirements

Coordinate routine policy reviews and updates

Support maintenance of patient education materials and clinical resources

Assist with collection, organization, and reporting of quality and operational performance data

Support quality improvement initiatives through tracking of action plans, milestones, and outcomes

Prepare reports, presentations, dashboards, and committee materials

Coordinate Clinical Quality Assurance Committee activities and follow-up actions

Partner with Data & Analytics teams to monitor performance metrics

Support communication plans related to new workflows, policies, and operational changes

Develop and distribute clinical operations updates and communications

Coordinate training schedules and stakeholder notifications

Track implementation activities and gather feedback from care center teams

Support implementation of value-based care initiatives and workflows

Track quality and performance metrics and coordinate follow-up actions

Support reporting, communication, training, and performance improvement efforts related to value-based care programs

Maintain compliance-related documentation and records

Support audits, inspections, and compliance reviews

Coordinate documentation related to HIPAA, OSHA, CLIA, and other regulatory requirements

Monitor review schedules and corrective action plans

Partner with Compliance and Operations teams to maintain and communicate documentation updates

Coordinate meetings, committee sessions, and leadership workgroups

Prepare agendas, meeting materials, minutes, and action-item logs

Track project milestones, risks, dependencies, and implementation progress

Support special projects and operational initiatives as assigned

Preferred

5+ years of healthcare operations or clinical administration experience

Experience supporting physician practices, ambulatory care, multi-site healthcare organizations, or value-based care programs

Familiarity with HIPAA, OSHA, and CLIA requirements

Experience with EHR systems and healthcare reporting tools

Healthcare project management experience

CAPM, PMP, Lean, Six Sigma, or similar project management certification preferred

Knowledge of value-based care programs, quality metrics, and performance improvement methodologies

5+ years of healthcare operations or clinical administration experience.

Physician Practice Support

Ambulatory Care

Multi-Site Healthcare Operations

Value-Based Care Programs

HIPAA Compliance

OSHA Requirements

CLIA Requirements

EHR Systems

Healthcare Reporting Tools

Healthcare Project Management

CAPM Certification

PMP Certification

Lean

Six Sigma

Quality Metrics

Performance Improvement Methodologies

Benefits

Full time benefit-eligibility beginning the first of the month after hire

401(k) with company match

Generous PTO offering with additional time off for volunteering

Choice of multiple medical insurance plans to best meet your needs

Access to Axia providers at little to no cost through Axia’s medical insurance

Axia-paid life insurance, short term and long term disability

Free counseling for colleagues and family members, including parents and parents-in-law

Access to discount on Hotels, Theme Parks, Gym Memberships, and more through the Great Works Perks Program

Additional insurance options including dental, vision, supplemental life insurance, FSA, HSA w/ employer contribution, identity theft, long term care, pet insurance and more!

Remote work arrangement

Company

Women’s obstetrics, gynecology, breast health, and fertility care services

Voorhees, New Jersey, USA

https://axiawh.com/

Founded in 2017

1001-5000 employees

Qualifications

Bachelor's degree in Healthcare Administration, Health Sciences, Nursing, Public Health, Business Administration, or a related field

Minimum 3 years of experience in healthcare operations, clinical administration, healthcare project coordination, quality improvement, or a related healthcare support function

Prior clinical patient care or clinical support experience required

Strong organizational, project coordination, and time-management skills

Excellent written and verbal communication skills

Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Teams

Experience preparing reports, presentations, and meeting materials

Ability to manage multiple priorities in a fast-paced healthcare environment

Knowledge of healthcare operations, quality improvement, and compliance requirements

Ability to maintain confidentiality and handle sensitive information appropriately

Applicants must be currently authorized to work in the United States on a full-time basis

5+ years of healthcare operations or clinical administration experience

Experience supporting physician practices, ambulatory care, multi-site healthcare organizations, or value-based care programs

Familiarity with HIPAA, OSHA, and CLIA requirements

Experience with EHR systems and healthcare reporting tools

Healthcare project management experience

CAPM, PMP, Lean, Six Sigma, or similar project management certification preferred

Knowledge of value-based care programs, quality metrics, and performance improvement methodologies

Minimum 3 years of experience in healthcare operations, clinical administration, healthcare project coordination, quality improvement, or a related healthcare support function.

Required skills

Healthcare Operations, Clinical Administration, Clinical Patient Care, Project Coordination, Healthcare Compliance, Microsoft Office Suite, Healthcare Reporting, Value-Based Care

Preferred skills

Familiarity with HIPAA, OSHA, and CLIA requirements, Experience with EHR systems and healthcare reporting tools, Healthcare project management experience

Experience

3+ years