Executive Assistant, Third Derivative

Rocky Mountain Institute (RMI) is hiring an Executive Assistant to support Third Derivative’s Managing Director and potentially additional program Principals. The role manages executive calendars, travel, expenses, meeting preparation, technical support, and follow-up while representing RMI professionally and handling confidential information.

Responsibilities

Manages individual calendar of MD

Ensures MD is prepared for meetings and engagements by providing necessary information, reserving preparation time and scheduling preparation meetings as necessary, and completing a wide range of tasks that facilitate MD's ability to effectively lead the organization

Submits timesheets and expense reports, maintains associated documentation

Understands priorities and commitments of MD and is able to make adjustments seamlessly, proactively and with little advance notice

Handles requests daily from MD and follows up in a timely and professional manner

Trusted to use discretion with corporate credit card and professionalism when sending email communication on MD’s behalf

Serves as day-to-day point of contact for troubleshooting for MS Office, Teams, and other platforms; resolving issues as they arise and communicating solutions to team

Creates and manages all logistical and booking details related to domestic and international travel for MD and maintains all travel rewards and membership programs

Provides quick solutions to unanticipated changes in travel schedules

Ensures travel documents are up to date (passports, TSA PreCheck, Global Entry, Driver’s License, et al)

Maintains a high level of proficiency with all RMI approved platforms and tools including Microsoft Office, Zoom, Workday, Adobe, Monday.com and others

Works with IT to proactively resolve MD issues related to software platforms as they arise and communicate solutions to MD

Actively pursues improvement in skill levels and technical proficiency, both independently and drawing from expertise of peers

Proficient note-taker, able to concisely capture action items and follow up with appropriate team members to ensure completion

Can be relied upon to assist with projects outside areas of primary responsibility and deliver work in the timeframe identified with minimal oversight

Can handle unanticipated changes graciously and efficiently; including changes to schedules, plans and workloads and reacts to these changes in a timely manner

Approaches difficult situations with a positive attitude and identifies solutions

Track record of impeccable ethics and discretion when ensuring that MD expenses are managed according to policy

Details learned through supporting MD are kept strictly confidential

Exhibits a high level of professionalism in interaction with others both inside and outside RMI

Communicates clearly and effectively verbally and in writing and has superior listening skills

Interacts with others in a warm and professional manner

Represents RMI to the outside world, often by engaging with people at the highest levels in corporations, foundations, government, and academic institutions

Benefits

Annual bonus target of 5%

Eligibility for merit-based increases, tied to both individual and organizational performance

Medical, dental, vision insurance

403b retirement match with immediate vesting

Group life, AD&D, and short- and long-term disability

Optional voluntary life, AD&D and accident plans

Health savings or flexible spending accounts

Fertility and hormonal health support

Mental health and wellness support

Comprehensive leaves of absence (including generous parental leave)

Generous paid time off and sick leave

Paid sabbatical leave

Regional holidays with at least one extended break in each geography

Work from home and home technology allowances

Essential IT equipment

One-time home technology payment

Monthly work from home/commuter allowance

Learning & development opportunities (LinkedIn Learning and an annual individual professional development budget)

Discount marketplace (gym memberships, pet insurance, etc.)

Hybrid / remote work options

Team retreats and geographic meetups

Rewards and recognition programs

Travel costs covered for occasional in-person meetings

Company

Nonprofit transforming global energy systems through market-driven solutions.

Boulder, Colorado, USA

http://rmi.org/

Founded in 1982

501-1000 employees

Qualifications

5+ years of experience as an Executive Assistant in a professional environment

Experience planning events and domestic and international travel

Proficient in Microsoft Office & Zoom

Proficient in cloud based enterprise resource platform (ERP) like Workday

Excellent written and verbal communication skills

Ability to identify potential problems before they arise and proactively propose solutions

Ability to maintain professionalism and strict confidentiality at all times

Good judgment and strong decision-making ability

Fluency in English

Required skills

Represents the skills you have, click on the tags, Zoom, Workday, Event Planning, Domestic and International Travel Planning

Experience

5+ years