Executive Assistant, Founders’ Office

InstaLILY is an AI products and infrastructure company. The Executive Assistant will support senior leaders in the Founders’ Office by managing priorities, calendars, preparation, travel, communications, and follow-through. The role helps leaders focus their time, make informed decisions, and keep important commitments moving.

Artificial Intelligence (AI)

• Enterprise Software
• Information Technology
• Software
• Machine Learning
• Insider Connection @InstaLILY AI
• 2 email credits available today
• Beyond your network
• Rachel Krah
• Head of People
• From your previous company
• Find More Connections

Responsibilities

• Manage complex executive calendars end-to-end, making deliberate tradeoffs so time reflects the company’s highest priorities
• Coordinate domestic and international travel, itineraries, expenses and rapidly changing logistics with exceptional attention to detail
• Ensure executives are prepared for customer, partner and leadership interactions, with the right context, agendas, documents and stakeholders in place
• Track meeting commitments, decisions, owners and deadlines, and ensure important loops close
• Triage incoming requests and communications, draft executive-ready messages and bring the right issues to the right leader at the right time
• Coordinate across Growth, Sales, Finance, People, Engineering and the broader leadership team to resolve conflicts and keep work moving
• Help execute leadership meetings, customer engagements, offsites, events and other high-priority initiatives
• Identify recurring friction and build better systems using modern software, automation and approved AI tools thoughtfully

Preferred

• Experience in a startup, high-growth technology company, professional-services firm, investment firm or other demanding environment
• A bachelor's degree

Benefits

• Generous stock option awards and refreshers for top performers
• Medical
• Dental
• Vision
• 401K
• In-office lunch reimbursement
• Wellness Stipend
• Generous parental leave
• PTO
• 10 US Federal Holidays
• AI software automating complex sales, service, and operations workflows.
• New York, New York, USA
• https://instalily.ai
• Distribution of Different Job Fields Receiving Sponsorship
• Represents job field similar to this job
• Management and Executive
• Engineering and Development
• Product Management
• Marketing
• Trends of Total Sponsorships
• *2026
• (11)
• 2025
• (6)
• 2024
• (1)
• Growth Stage
• Total Funding
• $85M

Qualifications

• 3–5 years of relevant professional experience, including directly supporting a senior executive, founder, partner or similarly demanding leader
• Excellent judgment and the ability to distinguish between what is noisy and what is truly important
• A proactive approach: you anticipate needs and solve problems without waiting for instructions
• Experience balancing competing priorities across multiple stakeholders, with clear communication about tradeoffs
• Concise, precise and polished written communication that can represent a senior executive
• Consistent reliability and ownership. When you take responsibility for something, people can trust it will happen
• Exceptional discretion when handling sensitive information
• Composure when plans change, priorities collide or the day stops resembling the plan
• A warm, direct communication style and the confidence to say “no,” “not now” or “here is a better option” professionally
• Strong fluency with Google Workspace and modern productivity tools, and an eagerness to use automation and AI responsibly
• Curiosity about the business and a desire to understand why something matters, not just when it needs to happen
• demonstrated judgment, execution and relevant experience
• Demonstrated judgment, execution and relevant experience
• Experience in a startup, high-growth technology company, professional-services firm, investment firm or other demanding environment
• A bachelor's degree
• 3–5 years of relevant professional experience, including directly supporting a senior executive, founder, partner or similarly demanding leader.

Required skills

• , Executive Support, Google Workspace

Preferred skills

• A bachelor's degree

Experience

• 3-5 years