Executive Assistant to CEO - on site

elliquence is hiring an Executive Assistant to support its Chief Executive Officer as a trusted administrative and business partner. The role manages the CEO’s calendar, communications, travel, meetings, documents, expenses, and confidential information, while also supporting office operations and special projects.

Responsibilities

• Provide comprehensive and professional administrative support to the Chief Executive Officer with utmost precision
• Manage Chief Executive Officer’s calendar including scheduling and meeting logistics (location, catering, materials, etc.)
• Manage communication (internal and external) on behalf of the Chief Executive Officer
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Serve as liaison between the Chief Executive Officer and cross functional teams, external partners, clients and more
• Organize and support executive meetings, leadership meetings, and special events
• Handle preparation, format, proofread, print, and distribute for various presentations, reports, and business correspondence and ensure all content is produced with exceptional accuracy and attention to detail
• Manage expense reports and related administrative functions
• Handle sensitive and confidential information with absolute discretion and professionalism
• Anticipate executive needs and proactively resolve issues before they arise
• Assist with ad hoc requests, including office support, and occasional lunch or errand coordination
• Take on special projects as needed regarding office operations (office events, project support and more)

Preferred

• Bachelors degree in a business-related field is preferred
• Experience in the medical device or healthcare industry preferred
• Business-Related Bachelor's Degree
• Medical Device Industry Experience
• Healthcare Industry Experience

Company

• Designs minimally invasive spine and neurosurgical medical devices.
• Baldwin, New York, USA
• https://www.elliquence.com/
• Founded in 2008
• 11-50 employees

Qualifications

• 7-10 years' experience of being an Executive Assistant supporting Chief Executive Officer
• Associate's Degree in Business Administration or related field
• Demonstrated successful record or achievement in supporting Chief Executive Officer with accuracy and precision in all aspects of the role
• Demonstrated ability to operate as a proactive business partner while maintaining excellence in day-to-day executive support
• Exceptional prioritization and organizational skills with the ability to manage multiple competing demands
• Proven demonstration to maintain professional composure with high confidentiality, well poised and handle high pressure situations
• Strong communication (both written and verbal) and presentation skills, with the ability to effectively convey complex information
• Proactive, self-motivated, organized and able to work independently as well as part of a team
• Demonstrated experience in creating and refining executive level presentations and documents
• Strong business acumen, intellectually curious, with an interest in understanding the business and context behind executive priorities and obligations
• Exceptional problem-solving and critical-thinking abilities, with the capacity to make quick decisions in high-pressure situations
• Technology/Computer skills: intermediate level skillset for Microsoft Office Suite including Powerpoint
• Bachelors degree in a business-related field is preferred
• Experience in the medical device or healthcare industry preferred
• 7-10 years’ experience of being an Executive Assistant supporting Chief Executive Officer.

Required skills

• , Executive Assistant Support to CEOs, PowerPoint, Executive Presentation and Document Creation, Medical Device and Healthcare Industry Experience

Preferred skills

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Experience

• 7-10 years