Research Coordinator

Pinnacle Fertility provides physician-centric fertility care and comprehensive reproductive medicine services. The Research Coordinator plans and coordinates clinical research studies, supporting participant recruitment, study visits, data management, regulatory compliance, and collaboration with clinical teams and research partners. The role also provides administrative and operational support for Medical and Lab Leadership Boards.

Responsibilities

Coordinate day-to-day activities for assigned clinical research studies from study initiation through closeout

Review study protocols and develop a thorough understanding of study requirements, timelines, eligibility criteria, and required procedures

Support participant recruitment and enrollment efforts, including identifying potential participants, conducting outreach, responding to study inquiries, and assisting with screening based on established inclusion and exclusion criteria

Coordinate the informed consent and enrollment process in accordance with study protocols, Institutional Review Board (IRB) requirements, and applicable regulations

Serve as a primary point of contact for research participants throughout the study and help ensure a positive, informed, and respectful participant experience

Schedule and coordinate research visits, assessments, laboratory testing, procedures, and other protocol-required activities

Collaborate closely with investigators, physicians, nurses, laboratory personnel, embryology teams, and other clinical staff to coordinate study activities

Provide on-site research coordination at Pinnacle Fertility clinic locations as needed, including supporting study start-up, participant recruitment and enrollment, study visits, clinic team education, research workflows, and other protocol-related activities

Partner with clinic leadership and team members to integrate research activities into clinic operations while minimizing disruption to patient care and clinic workflows

Collect, enter, maintain, and verify research data in study databases, electronic data capture systems, case report forms, and other required systems

Maintain accurate and complete regulatory and study documentation, including participant records, study files, consent documentation, delegation logs, training records, and other required materials

Assist with IRB submissions, continuing reviews, amendments, protocol updates, and other regulatory documentation

Monitor study timelines, enrollment goals, outstanding documentation, and required follow-up activities

Assist with preparation for sponsor monitoring visits, audits, and regulatory reviews

Respond to study queries and work with investigators and study partners to resolve data discrepancies or missing information

Track and appropriately escalate protocol deviations, adverse events, and other study-related concerns in accordance with established procedures

Maintain participant confidentiality and protect research and health information in accordance with HIPAA, organizational policies, and applicable research requirements

Support study start-up and closeout activities, including document collection, training coordination, record reconciliation, and archiving

Communicate effectively with study sponsors, contract research organizations, IRBs, vendors, and other external research partners as appropriate

Maintain knowledge of assigned research protocols, Good Clinical Practice (GCP) principles, and applicable federal and organizational research requirements

Identify opportunities to improve research processes, documentation, participant experience, recruitment, and operational efficiency

Participate in research meetings, training programs, and other activities supporting Pinnacle Fertility's research initiatives

Perform other duties and research-related projects as assigned

Provide administrative and operational support to Pinnacle’s Medical Leadership and Lab Leadership Boards, including coordinating meeting schedules, developing and distributing agendas, preparing meeting materials, documenting meeting minutes and key decisions, and tracking follow-up items

Coordinate and plan leadership meetings, including scheduling, logistics, communications, materials preparation, and timely distribution of meeting minutes, action items, and other follow-up documentation

Support the planning, coordination, and rollout of Medical and Lab Leadership initiatives across the Pinnacle network, partnering with leadership and clinic teams to track deliverables, communicate expectations, and support successful implementation

Provide ongoing administrative support to the Medical Leadership Board Co-Chairs, including calendar and meeting coordination, preparation of communications and materials, follow-up on action items, and other administrative support related to Medical Leadership Board activities and priorities

Preferred

Bachelor's degree in a health science, biological science, nursing, public health, research, or related field preferred

Prior experience in clinical research, healthcare, fertility/reproductive medicine, women's health, or a related clinical environment preferred

Clinical or healthcare experience is highly desirable

Experience working in fertility, reproductive endocrinology, women's health, or another patient-care setting is a plus

Experience coordinating clinical research studies or working with research participants strongly preferred

Experience with participant recruitment, screening, enrollment, and retention preferred

Experience with IRB processes, research documentation, electronic data capture systems, or clinical trial management systems is a plus

Clinical Research Coordinator (CRC), Certified Clinical Research Coordinator (CCRC), Certified Clinical Research Professional (CCRP), or similar certification is preferred

Familiarity with Good Clinical Practice (GCP) and clinical research regulations preferred

Working knowledge of medical terminology and clinical workflows preferred

Clinical research experience

Healthcare experience

Fertility medicine experience

Reproductive medicine experience

Women's health experience

Patient-care experience

Research participant coordination

Participant recruitment

Participant screening

Participant enrollment

Participant retention

IRB processes

Research documentation

Electronic data capture systems

Clinical trial management systems

Clinical Research Coordinator certification

Certified Clinical Research Coordinator certification

Certified Clinical Research Professional certification

Clinical Practice

Clinical research regulations

Medical terminology

Clinical workflows

Health science education

Biological science education

Nursing education

Public health education

Research education

Benefits

Primarily remote work arrangement

Comprehensive healthcare insurance

Dental insurance

Life insurance

Vision insurance

Generous paid time off (PTO)

Paid holidays

Retirement savings program

Company

Physician-centric fertility care platform for fertility clinics

Scottsdale, Arizona, USA

https://www.pinnaclefertility.com/

Founded in 2021

1001-5000 employees

Qualifications

Strong organizational and project coordination skills with exceptional attention to detail

Ability to manage multiple studies, participants, deadlines, and competing priorities simultaneously

Strong written and verbal communication skills

Ability to communicate effectively and compassionately with patients participating in research

Ability to establish rapport with potential study participants and clearly communicate study information and participation requirements

Ability to interpret and follow detailed research protocols and established procedures

Understanding of patient confidentiality, HIPAA, informed consent, and research ethics

Strong documentation and data-management skills with a commitment to accuracy and data integrity

Ability to work collaboratively with physicians, clinical teams, researchers, sponsors, and other stakeholders

Sound judgment and the ability to recognize and appropriately escalate research, clinical, or compliance concerns

Bachelor's degree in a health science, biological science, nursing, public health, research, or related field preferred

Prior experience in clinical research, healthcare, fertility/reproductive medicine, women's health, or a related clinical environment preferred

Clinical or healthcare experience is highly desirable

Experience working in fertility, reproductive endocrinology, women's health, or another patient-care setting is a plus

Experience coordinating clinical research studies or working with research participants strongly preferred

Experience with participant recruitment, screening, enrollment, and retention preferred

Experience with IRB processes, research documentation, electronic data capture systems, or clinical trial management systems is a plus

Clinical Research Coordinator (CRC), Certified Clinical Research Coordinator (CCRC), Certified Clinical Research Professional (CCRP), or similar certification is preferred

Familiarity with Good Clinical Practice (GCP) and clinical research regulations preferred

Working knowledge of medical terminology and clinical workflows preferred

Required skills

Clinical Research, Fertility and Reproductive Medicine, Participant Recruitment and Enrollment, Institutional Review Board (IRB) Processes, Clinical Research Certifications CRC, Clinical Research Certifications CCRC, Clinical Research Certifications, Clinical Research Certifications CCRP, Clinical Practice (GCP), HIPAA, Informed Consent, Research Ethics, Medical Terminology, Clinical Workflows, Research Data Management

Preferred skills

Clinical or healthcare experience is highly desirable

Experience

Mid level