Executive Assistent to the CEO & Office Manager

Responsibilities

• Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities
• Handle sensitive and confidential information with a high level of discretion
• Support the CEO with personal and administrative matters, including coordination with personal staff and service providers
• Act as a trusted gatekeeper and point of contact for internal and external stakeholders
• Anticipate needs, identify priorities, and proactively resolve issues before they arise
• This role requires flexibility and a high level of responsiveness. Occasional availability outside of standard business hours, including evenings and weekends for urgent matters, is expected
• Own the day-to-day operations and overall experience of the office
• Create a welcoming, collaborative office environment and help build office culture
• Manage office vendors, suppliers, facilities, and service providers
• Ensure the office is well organized, functional, and welcoming for employees and guests
• Provide a smooth onboarding experience for new team members
• Collaborate with HR to update and maintain office policies, ensuring they are current and effective
• Collaborate on the US office Operations budget, ensuring smart and efficient use of resources
• Manage agendas/travel arrangements/appointments, etc. for management
• Own employee experience initiatives, including planning and executing company events, offsites, SKOs, holiday celebrations, and team-building activities
• Foster a positive and engaging office culture through employee wellbeing and workplace experience programs

Benefits

• Hybrid work arrangement
• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership
• Web search agents delivering structured real-time intelligence for AI.
• New York, New York, USA
• https://www.nimbleway.com
• Distribution of Different Job Fields Receiving Sponsorship
• Represents job field similar to this job
• Management and Executive
• Engineering and Development
• Human Resources
• Sales
• Customer Service and Support
• Trends of Total Sponsorships
• *2023
• (39)
• 2022
• (111)
• 2021
• (176)
• 2020
• (227)
• Growth Stage
• Total Funding
• $47M
• Key Investors
• Norwest
• 2026-02-24
• Series B· $47M

Qualifications

• highly organized, proactive, and discreet
• excellent judgment, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment
• +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO
• Exceptional organizational and time-management skills
• High level of discretion, maturity, and judgment
• Strong communication and interpersonal skills
• A proactive, hands-on approach with the ability to anticipate needs and solve problems independently
• Comfortable managing both executive priorities and operational details
• Ability to work in a fast-paced, dynamic startup environment
• Strong attention to detail and a “can-do” attitude
• Highly organized, proactive, and discreet
• Excellent judgment, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment
• +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.

Required skills

• , Office Management

Experience

• 3+ years