Executive Administrator

Responsibilities

• Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner
• Provide oversight and guidance, organize, and prioritize critical issues
• Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely
• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and travel plans; work around scheduling conflicts and keeping Executive Broker on schedule
• Assist in planning and coordinating complex travel arrangements
• Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages. File in appropriate folders
• Update and maintain contacts, telephone numbers and email addresses
• Manage CRM
• Manage deal booking process
• Coordinate and track presentations and client deliverables, ensuring timely completion
• Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information
• Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review
• Answer and screen all incoming calls to Executive Brokers office
• Organize and input broker expenses and charitable contributions, track payments and allowances
• Support Executive Broker's community and industry activities and events
• Ensure that education, credentials and licensing of brokers is current
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
• Provide PTO coverage to colleagues
• And any other duties as requested

Preferred

• real estate background

Benefits

• Eligible employees generally have the opportunity to enroll in health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, and life and disability insurance programs.
• Eligible employees generally have paid and unpaid time away from work.
• Glassdoor
• 3.6
• Cushman & Wakefield is a real estate services firm that offers retail investment, energy management, and property services.
• Chicago, Illinois, USA
• https://www.cushmanwakefield.com
• Distribution of Different Job Fields Receiving Sponsorship
• Represents job field similar to this job
• Management and Executive
• Engineering and Development
• Accounting and Finance
• Sales
• Trends of Total Sponsorships
• *2026
• (6)
• 2025
• (3)
• 2024
• 2023
• (2)
• 2022
• 2021
• (1)
• 2020
• Public Company
• Total Funding
• $734.8M
• Key Investors

Qualifications

• 10+ years of executive administrative experience supporting corporate c-suite professional/s
• Bachelor's degree
• Excellent verbal and written communication skills
• Highly organized, logical thinker
• Takes initiative
• Ability to multi-task and organize a daily workload by priorities
• Sense of urgency about tasks or assignments
• Friendly, personable demeanor
• Strong work ethic/commitment level
• Team player
• Positive attitude
• Excellent attention to detail and follow through
• Proactive approach to problem-solving
• Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc
• Real estate background

Required skills

• Executive Administration, Outlook, Microsoft Office, Workday, Microsoft Teams, Real Estate

Preferred skills

• real estate background

Experience

• 10+ years