Senior Administrative Assistant, Private Wealth

Blue Owl Capital is seeking a Senior Administrative Assistant to support its Private Wealth team. The role ensures efficient team operations through administrative support, complex scheduling, travel and expense management, and coordination with internal and external stakeholders.

Responsibilities

• Support senior professionals on the Strategic Partnerships Team, Field Engagement and RIA
• Manage all calendars / Zoom accounts for senior professionals in group and certain shared calendars for the broader business
• Coordinate schedule with team, internal admins, clients, and clients’ admins / send calendar invitations
• Prepares and submits executive expense reports
• Manages the group budget, including invoice submission and payment tracking
• Manages group meeting agendas
• Arrange all domestic / international travel, including itinerary creation where applicable
• Update client contact information in Outlook
• Coordinate private client meetings, dinners and events / Assist in coordinating large client off-site events
• Manage guest list and event correspondence (invitations, event reminders, registration confirmation) in accordance with event deadlines
• Manage special projects and tasks that may come up for the private wealth business

Preferred

• Bachelor's degree preferred
• Bachelor’s degree

Benefits

• Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.
• Health insurance, subject to the terms/conditions of the Company’s benefits plans and policies.
• Dental insurance, subject to the terms/conditions of the Company’s benefits plans and policies.
• Vision insurance, subject to the terms/conditions of the Company’s benefits plans and policies.
• 401(k), subject to the terms/conditions of the Company’s benefits plans and policies.
• Healthcare and Dependent Care Flexible Spending Account, subject to the terms/conditions of the Company’s benefits plans and policies.
• Short Term Disability insurance, subject to the terms/conditions of the Company’s benefits plans and policies.
• Long Term Disability Insurance, subject to the terms/conditions of the Company’s benefits plans and policies.
• Family Planning Support, subject to the terms/conditions of the Company’s benefits plans and policies.
• Paid Time Off, subject to the terms/conditions of the Company’s benefits plans and policies.
• Leave of Absences, subject to the terms/conditions of the Company’s benefits plans and policies.

Company

• Alternative asset manager providing private capital solutions
• New York, New York, USA
• https://www.blueowl.com/
• Founded in 2021
• 1001-5000 employees

Qualifications

• Ability to work independently or in a team, resolving issues with minimal guidance as a proactive, innovative self-starter
• Strong interpersonal, communication, and presentation skills, including excellent phone etiquette and diplomacy in client interactions, with a proven ability to build effective relationships
• Detail-oriented, with strong time management and organizational skills
• Demonstrated leadership skills
• 3+ years of administrative support experience, preferably within financial services, or a professional services environment
• Highly professional, with a proven ability to build strong relationships and excellent interpersonal skills, including oral and written communication
• Takes initiative and is solution-oriented, with strong problem-solving skills
• Effectively prioritizes and manages daily, weekly, and monthly workloads, multitasking while staying focused
• Leverage AI as a tool to drive efficiency
• Experienced in Outlook and Microsoft Office with a focus on Excel and Powerpoint
• or equivalent professional experience
• Or equivalent professional experience
• Bachelor's degree preferred
• 3+ years of administrative support experience, preferably within financial services, or a professional services environment.

Required skills

• Outlook, Microsoft Excel, Microsoft PowerPoint, Financial Services

Preferred skills

• Bachelor's degree preferred

Experience

• 3+ years