Clinical Contracts Project Manager I - NCCT

Advocate Aurora Health is a nonprofit integrated health system focused on clinical innovation, health outcomes, and patient care. The Clinical Contracts Project Manager I will manage intake, document coordination, and initiation of non-federal clinical research studies, supporting contract coordination, budget development, trial management builds, and study start-up. The role will coordinate internal and external stakeholders, track project milestones, and support process improvement and financial forecasting.

Responsibilities

Coordinate the intake and start-up process for clinical research studies including industry-sponsored, investigator-initiated, and collaborative research

Support pre-award functions by facilitating task assignments for contract negotiations, coverage analysis, budget development, and financial feasibility assessments

Liaise with internal stakeholders (regulatory teams, study team, investigators, pharmacy, legal, OCR Pre-Award team, and IRB) and external partners (sponsors, CROs) to drive timely study activation

Track, compile, and present project milestones and metrics to ensure adherence to institutional and sponsor requirements

Review and verify complete submission of project and assess the need for additional information/documentation

Participate in meetings and communications to provide project updates and ensure alignment across teams

Assist with process improvement initiatives and documentation of standard operating procedures (SOPs) and workflows

Support financial forecasting and budget maintenance during the pre-award phase

Benefits

Premium pay such as shift, on call, and more based on a teammate's job

Incentive pay for select positions

Opportunity for annual increases based on performance

Paid Time Off programs

Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

Flexible Spending Accounts for eligible health care and dependent care expenses

Family benefits such as adoption assistance and paid parental leave

Defined contribution retirement plans with employer match and other financial wellness programs

Educational Assistance Program

Fully Remote

Company

Nonprofit integrated health system providing hospital and clinical care

Milwaukee, Wisconsin, USA

https://www.advocateaurorahealth.org/

Founded in 2018

10001+ employees

Qualifications

Bachelor's degree in Business, Finance, Healthcare Administration, or related field

Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., MS Teams, SharePoint)

Strong organizational skills and ability to manage multiple deadlines

Excellent verbal and written communication skills

Working knowledge of clinical trial management systems and electronic medical records

Detailed understanding of clinical trial operations and challenges from the site perspective

Excellent written and verbal communication skills

Excellent organizational skills and attention to detail

Demonstrated ability to work independently as well as in a team environment

Required skills

Microsoft Office Suite, Microsoft Teams, SharePoint, Clinical Trial Management Systems, Electronic Medical Records, Clinical Trial Operations, Research Administration

Preferred skills

Verbal and Written Communication

Experience

Entry level