Clinical Study Planning & Scheduling Lead

Thermo Fisher Scientific is a global scientific organization committed to innovation and scientific excellence. The Clinical Study Planning & Scheduling Lead owns integrated study calendars across clinical research units, evaluates study placement and scheduling needs, coordinates cross-functional planning, and supports capacity planning and Human Safety Committee activities.

Responsibilities

Owns and maintains the integrated study calendars across supported CRUs, coordinating study placement for awarded and prospective studies and ensuring study placement, key milestones, and scheduling changes are accurately and timely reflected

Evaluates prospective and awarded studies requiring CRU scheduling or placement assessment, partnering with the Feasibility Lead and relevant functional stakeholders to develop scheduling plans based on protocol requirements, participant and cohort needs, bed capacity, recruitment capability, procedural workload, specialized equipment and processing limitations, holidays, sponsor timelines, and competing site activity

Serves as the owner and coordination point for study-calendar changes, evaluating downstream impacts across the portfolio, implementing routine adjustments within established parameters, and developing scheduling alternatives or escalating significant capacity and prioritization decisions to Site Leadership

Facilitates cross-functional study placement and scheduling discussions with Site Leadership, Site Investigators, Participant Recruitment, Business Development, and operational stakeholders to identify constraints, challenge assumptions, and develop executable scheduling solutions

Coordinates portfolio scheduling across CRUs, including multisite studies, while balancing confirmed and prospective study demand, site-specific capabilities, operational constraints, and available capacity to support study placement and business opportunities

Maintains accurate scheduling data, trackers, and planning tools and provides schedule information to Finance and Site Leadership to support capacity planning, revenue forecasting, business decision-making, and continuous improvement of scheduling processes

Coordinates administrative activities supporting the Human Safety Committee (HSC), including managing submissions, scheduling reviews, preparing agendas and meeting materials, facilitating meetings, documenting minutes and decisions, and tracking follow-up activities in accordance with applicable procedures

Coordinates the CRU study placement process, ensuring required scheduling and operational inputs are available for review, facilitating study placement discussions, documenting placement decisions and action items, and ensuring approved study placements and scheduling changes are accurately reflected in the applicable CRU calendars. Participates in client discussions as needed to communicate scheduling considerations, site capacity constraints, and potential scheduling alternatives

Evaluates prospective and awarded studies requiring CRU scheduling or placement assessment, partnering with the Feasibility Lead and relevant functional stakeholders to develop scheduling plans based on protocol requirements, participant and cohort needs, bed capacity, recruitment capability, procedural workload, specialized equipment and processing limitations, holidays, sponsor timelines, and competing site activity

Serves as the owner and coordination point for study-calendar changes, evaluating downstream impacts across the portfolio, implementing routine adjustments within established parameters, and developing scheduling alternatives or escalating significant capacity and prioritization decisions to Site Leadership

Benefits

Remote work arrangement

Collaboration and development opportunities

Opportunity to contribute to scientific excellence and deliver breakthroughs

Company

AI-powered talent hiring platform for life sciences, pharma, and IT

London, England, GBR

https://lifelancer.com/

Founded in 2020

11-50 employees

Qualifications

Bachelor's degree or equivalent and relevant formal academic / vocational qualification

Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0 to 2 years)

Knowledge of the clinical trial process, with an emphasis on early-phase clinical research and CRU operations

Ability to review and interpret study protocols and identify requirements relevant to study scheduling and placement

Strong written and verbal communication and interpersonal skills

Excellent presentation and meeting facilitation skills

Excellent organizational skills and attention to detail

Strong time management, prioritization, and ability to manage multiple concurrent activities

Demonstrated business maturity, professionalism

Ability to work independently as well as in a collaborative team environment

Ability to access and use a variety of computer software developed both in-house and off-the-shelf

Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences

Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task

Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0 to 2 years).

Required skills

Clinical Trial Process, Early-Phase Clinical Research, Clinical Research Unit (CRU) Operations, Study Protocol Interpretation

Experience

Entry level