Operations Manager, Clinical Studies

The American Heart Association is seeking an Operations Manager for their Clinical Research Department. This role is responsible for the day-to-day management of operations, including budget and contract management, while supporting the Senior Director of Clinical Studies in various projects.

Responsibilities

Responsible for and handling operations, such as accounting, expense reporting, and procurement; and forming relationships with legal, external vendors, and partners to ensure that the overall business goals are achieved. Develops reports, trackers, or assessment tools to ensure compliance, as needed

Manage departmental contracting processes, including site and sponsor contracts

Work with American Heart Association legal department to establish and negotiate contract terms for hospitals, practices, sponsors, etc. Monitor and track process of associated statuses and documents

Utilize vendor and/or American Heart Association systems (e.g., E1, Optimus, iEnvision, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses

Support Senior Manager of Operations to establish budget tracking and reporting across multiple restricted and unrestricted budgets between $50 - 100 million

Develop, prepare, and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities from purchasing, contract terms and vendor invoices against budget. Provide reconciliation, mentorship and recommendations

Act as lead in program budget preparation and facilitation including communicating procedures, distributing, and completing budget templates, training, and overseeing modifications or revisions. Coordinates with the leadership team for preparation and submission to funding organization or related controls

Prepare and manage recurring reports to track related fiscal and legal activities

Preferred

3 years of experience with developing and managing process (and process change) documentation

3 years of experience working in a fast-paced, multifaceted environment. Excels in working against deadlines to provide end product

3 years of experience with developing and managing process (and process change) documentation.

3 years of experience working in a fast-paced, multifaceted environment. Excels in working against deadlines to provide end product.

Process Documentation

Process Change Management

Deadline Management

Adaptability

Benefits

Home-based

Full-time, benefits eligible

Benefits including medical, dental, vision, disability, and life insurance

Robust retirement program that includes an employer match and automatic contribution

Employee assistance program

Employee wellness program

Telemedicine, and medical consultation

Employee assistance program, employee wellness program and telemedicine, and medical consultation

Professional Development – join one of our many Employee Resource Groups (ERG)

Mentor/mentee in our professional mentoring program

Heart U is the Association’s national online university, with more than 100,000 resources

Work-Life Harmonization – Paid Time Off (PTO) at a minimum of 16 days per year for new employees

Number of days will increase based on seniority level

Total of 12 paid holidays off each year, which includes several days off at the end of the year

Tuition Assistance - provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization

Company

Voluntary organization fighting heart disease and stroke.

Dallas, Texas, USA

http://www.heart.org/

Founded in 1924

1001-5000 employees

Qualifications

Bachelor's Degree or equivalent work experience, Master's Degree preferred

3 years of relevant work experience

Comprehensive experience applying the principles and practices of accounting, financial analysis, budget analysis and general business administration

Experience in grant project management, preferably in healthcare space, including clinical trials

Extensive knowledge of budgeting, financial and reporting processes for service agreements and/or grants

Proficient in large-scale purchasing, budget projection and planning, variance analysis, and reconciliation requirements. Ability to analyze financial data and interpret into narrative form

Excellent in oral and written communications. Ability to communicate with all levels of American Heart Association staff. Ability to communicate with technology and non-technology staff

Ability to concurrently manage multiple projects and reprioritize ongoing work

3 years of experience with developing and managing process (and process change) documentation

3 years of experience working in a fast-paced, multifaceted environment. Excels in working against deadlines to provide end product

3 years of relevant work experience.

Required skills

Represents the skills you have, click on the tags, Accounting, Financial analysis, Budget analysis, Grant project management, Budgeting, Financial reporting, Service agreements, Grants, Large-scale purchasing, Budget projection, Variance analysis, Reconciliation, Contract management, Vendor management, Use of E1 system, Use of Optimus system, Use of iEnvision system, Report development, Process documentation

Preferred skills

Project management

Experience

3+ years