Marketing Project Manager

Insomnia Cookies is hiring a Marketing Project Manager to coordinate and deliver marketing initiatives across Brand, Digital, and CMO-led programs. The role owns Asana project workflows and the integrated marketing calendar, while coordinating budgets, agencies, vendors, and cross-functional teams to keep campaigns on schedule and on budget.

Responsibilities

Own end-to-end project management for all marketing initiatives, from creative brief through launch and post-mortem, across Brand, Digital, and CMO-led programs

Build and maintain detailed project plans in Asana, setting milestones, assigning tasks, and tracking progress across all active workstreams

Run weekly marketing team syncs, maintaining a clear view of what's on track, what's at risk, and what needs a decision

Own and maintain the integrated marketing calendar across LTO launches, Cookievation drops, seasonal moments, partnerships, CRM sends, and paid media flights

Ensure all teams, Brand, Digital, Creative, PR, Social, and Influencer, are operating against a single synchronized calendar with no conflicting timelines or missed dependencies

Flag sequencing conflicts and work with the Directors to resolve them before they impact delivery

Build comprehensive project timelines and ensure all stakeholders have clarity on their deliverables, deadlines, and dependencies

Proactively identify resourcing gaps or capacity issues across internal teams and external agencies, and escalate to the CMO or relevant Director when timelines are at risk

Manage the intake process for new marketing requests, scoping work and prioritizing against the existing calendar

Track and reconcile marketing budgets across campaigns and vendors, maintaining an up-to-date view of spend versus plan

Manage vendor contracts, SOWs, and purchase orders, and flag budget variances before they become overruns

Partner with Finance on budget forecasting and monthly reconciliation

Serve as the day-to-day operational point of contact for creative, PR, media, and other marketing agencies, ensuring deliverables are briefed, tracked, and delivered on time

Manage asset trafficking between internal teams and external partners, keeping creative reviews, approval cycles, and revision rounds on schedule

Maintain a master vendor contact list and ensure all contracts and NDAs are current

Serve as the central coordination point between Brand, Digital, Creative, Operations, Culinary, and Finance teams for all marketing-adjacent workstreams

Ensure all marketing deliverables are reviewed, approved, and routed correctly before going live

Surface the right decisions to the right people at the right time, keeping senior leaders focused on strategy rather than status updates

Coordinate international marketing initiatives and communication with Canadian and UK business teams

Build and maintain campaign status dashboards in Asana, giving the CMO and Directors a real-time view of all active and upcoming initiatives

Run post-mortems on major campaigns, capturing learnings on timeline, budget, and process to sharpen future execution

Track recurring reporting deliverables across the marketing org and ensure they're completed and distributed on schedule

Preferred

Restaurant, retail, or consumer brand experience strongly preferred. You understand the pace and the stakes when an LTO launch has a hard date

PMP certification is a plus but not required

Bachelor's degree in Marketing, Business, Communications, or a related field preferred

Restaurant Industry Experience

Retail Experience

Consumer Brand Experience

LTO Launch Experience

PMP Certification

Marketing

Benefits

Bonus

Free cookies

Branded swag

A fun, entrepreneurial, and cookie-filled culture

Company

Late-night warm cookie delivery and bakery

Philadelphia, Pennsylvania, USA

https://insomniacookies.com/

Founded in 2003

1001-5000 employees

Qualifications

3 to 5 years of experience in marketing project management, agency operations, or a similar coordination-heavy role

Asana expertise is required. You know how to build projects, set up workflows, manage dependencies, and use reporting views to give leadership a real-time picture of the org's work

Experience managing complex, multi-workstream marketing calendars across brand, digital, and creative teams simultaneously

Strong budget management skills, including tracking spend, managing vendor invoices, and flagging variances

Proven ability to manage agency and vendor relationships at the day-to-day operational level

Exceptional organizational skills and an instinct for anticipating problems before they escalate

Comfortable working across a range of stakeholders, from creative teams to the CMO, and translating between strategic direction and tactical execution

Restaurant, retail, or consumer brand experience strongly preferred. You understand the pace and the stakes when an LTO launch has a hard date

PMP certification is a plus but not required

Bachelor's degree in Marketing, Business, Communications, or a related field preferred

Required skills

Represents the skills you have, click on the tags, Marketing Project Management, Marketing Calendar Management, Budget Management, Agency and Vendor Management, Restaurant, Retail, or Consumer Brand Experience, PMP Certification

Preferred skills

PMP certification is a plus but not required

Experience

3-5 years