Publicity Coordinator (PH), Searchlight Pictures

Searchlight Pictures is hiring a Publicity Coordinator to support film publicity campaigns. The role coordinates travel, press and screening logistics, events, vendors, budgets, reporting, and collaboration across internal and external partners.

Digital Media

• E-Commerce
• Media and Entertainment
• Art & Creative
• Publishing
• Sports
• Travel
• Video
• Film
• Film Production
• Performing Arts
• TV

Responsibilities

• Arrange all travel (cars, flights, hotels) and grooming/styling needs for assigned talent and filmmakers across your team’s films
• Compile and process expense reports for the Director and team, as required
• Schedule meetings for the team as needed
• Coordinate all press and special event screenings (press & word-of-mouth; supports guild/AMPAS as requested by Awards team), print requests, press check-in, and distribution of RSVP and attendee lists for assigned titles
• Responsible for sending & tracking PIX & Debut screening links for assigned films
• Format and circulate press breaks and tune-ins for assigned films
• Compile, update and distribute campaign-related materials such as talent contact sheets, screening attendee lists, press reaction memos, and film timelines for the team
• Liaise with specialty/targeted consultants, glam teams, and vendors to support campaign execution for assigned titles
• Set agency calls per film and gather necessary assets from other depts (creative marketing, etc) for film campaigns
• Manage logistics for press days and film festivals with oversight from senior team members, including hotel & car bookings, sending links, creating press invitations, and compiling press requests
• Attend and assist at special events including screenings, premieres, junkets, and festivals as needed
• Coordinate with Legal, Finance, Contingent Workforce Management, and Payroll to ensure proper vendor setup, contract processing, classification, and payment compliance for assigned titles
• Responsible for processing new vendors, invoices, and check requests for the assigned publicity team
• Maintain and update the team’s film publicity budgets on a weekly basis
• Create and manage talent schedules, film calendars, and status reports for both individual films and the publicity department (as needed by the co-heads)
• Work closely with internal teams including Photo/EPK, Digital, International, Events, National Promotions, and Production to ensure alignment and support across publicity efforts
• Participate in brainstorming meetings to contribute ideas and creative input
• Ensure the NY & LA press lists are kept current and reflect weekly press job changes in collaboration with other coordinators and with oversight by the senior publicists / directors

Preferred

• agency experience preferred

Benefits

• A bonus and/or long-term incentive units may be provided as part of the compensation package, dependent on the level and position offered.
• The full range of medical, financial, and/or other benefits, dependent on the level and position offered.
• Primarily on-site, with occasional work from home.
• Family entertainment and media company with sports and experiences.
• Burbank, California, USA
• https://thewaltdisneycompany.com
• Distribution of Different Job Fields Receiving Sponsorship
• Represents job field similar to this job
• Marketing
• Engineering and Development
• Management and Executive
• Product Management
• Customer Service and Support
• Human Resources
• Creatives and Design
• Accounting and Finance
• Legal and Compliance
• Arts and Entertainment
• Sales
• Trends of Total Sponsorships
• *2026
• (33)
• 2025
• (75)
• 2024
• (56)
• 2023
• (94)
• 2022
• (130)

Qualifications

• 1+ years supporting a publicity executive or experience in entertainment publicity/marketing
• Bachelor's degree or equivalent experience
• Proficient with Mac & Windows, including Word, Excel, PowerPoint, Photoshop, Illustrator
• Excellent oral and written communication skills
• Strong organizational and multitasking abilities
• Ability to perform well under tight deadlines in a fast-paced, team-driven environment
• Proactive self-starter; initiates projects and tasks as needed
• Exceptional follow-through skills
• Collaborative team player
• Skilled with social media tools and trends
• Agency experience preferred

Required skills

• Entertainment Publicity, Entertainment Marketing, Mac, Windows, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe Photoshop, Adobe Illustrator, Social Media

Preferred skills

• agency experience preferred

Experience

• 1+ years