Senior Administrative Assistant

Responsibilities

• Manage VP calendar(s): balance and prioritize demands on time, handle last-minute changes, and resolve scheduling conflicts
• Provide administrative support to the team, including attendance tracking, supply ordering, and coordinating meetings
• Prepare and distribute meeting materials, presentations, agendas, and follow up on action items
• Maintain and update organizational charts
• Provide back-up support to other technology assistants
• Assist HR and divisional managers with onboarding of new employees
• Plan and coordinate internal and external events, meetings, and conferences
• Manage special projects and initiatives assigned by executives
• Process and reconcile travel and expense reports
• Manage secure and sensitive information with discretion and professionalism
• Schedule rooms and ensure environment is appropriate for attendees
• Prepare and distribute agendas and materials in advance
• Coordinate input from multiple stakeholders
• Support speaker and attendee preparation
• Ensure A/V needs are met and technology functions smoothly
• Capture meeting notes and follow-ups, leveraging AI tools for efficiency

Preferred

• Bachelor's degree preferred

Benefits

• Hybrid - 3 days per week
• Employees are eligible for an annual discretionary bonus.
• Employees may also be eligible to participate in an incentive program.
• Leave programs
• Adoption assistance
• Student loan repayment programs
• For over 180 years, we’ve helped turn your biggest dreams into milestones that last a lifetime.
• New York, New York, USA
• https://www.newyorklife.com/
• Distribution of Different Job Fields Receiving Sponsorship
• Represents job field similar to this job
• Management and Executive
• Customer Service and Support
• Engineering and Development
• Accounting and Finance
• Product Management
• Legal and Compliance
• Sales
• Marketing
• Trends of Total Sponsorships
• *2026
• (87)
• 2025
• (148)
• 2024
• (99)
• 2023
• (85)
• 2022

Qualifications

• strong organizational skills, excellent communication abilities, adaptability to shifting priorities, and discretion in handling sensitive information
• The ideal candidate thrives in a fast-paced environment, collaborates effectively with other administrative staff, and demonstrates a proactive, solution-oriented approach
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Ability to work independently with minimal supervision
• Excellent verbal and written communication skills
• Professional demeanor and ability to maintain confidentiality
• Interpersonal Skills: Build and maintain strong working relationships with stakeholders at all levels
• Time Management: Prioritize tasks effectively to meet deadlines
• Flexibility: Adapt quickly to changing priorities and unforeseen challenges
• Initiative: Proactively seek opportunities to support executives and improve processes
• Sense of Urgency: Demonstrates awareness of business-critical priorities
• Minimum 5–7 years of administrative support experience, including at least 3 years supporting senior executives
• Team player with a commitment to discretion and professionalism
• Strong organizational skills, excellent communication abilities, adaptability to shifting priorities, and discretion in handling sensitive information
• Bachelor's degree preferred
• Minimum 5–7 years of administrative support experience, including at least 3 years supporting senior executives.

Required skills

• Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Executive Administrative Support

Preferred skills

• Bachelor's degree preferred

Experience

• 5-7 years