Clinical Research Coordinator

UT Health San Antonio is seeking a Clinical Research Coordinator to support dementia and Alzheimer’s disease clinical research in collaboration with investigators, sponsors, and clinical teams. The role coordinates clinical trial activities, including participant recruitment and consent, study visits, assessments, documentation, biological specimen handling, data entry, regulatory compliance, and quality control.

Responsibilities

• Coordinate and execute clinical trial activities, including screening, enrollment, and participant follow-up visits
• Conduct pre-screening and assist with eligibility assessments using medical records and study criteria
• Facilitate and document the informed consent process per IRB and protocol requirements
• Schedule and manage study visits, ensuring protocol timelines and procedures are followed
• Maintain accurate source documentation, case report forms, and data entry in EDC systems
• Track and maintain study logs (e.g., screening/enrollment logs, prescreening logs, delegation logs, training logs)
• Maintain regulatory binders and ensure documents are current, compliant, and audit-ready
• Assist with IRB submissions, including amendments, continuing reviews, and reportable events
• Coordinate study procedures with internal departments (e.g., pharmacy, lab, imaging, and clinical staff)
• Support investigational product management, including coordination of ordering, dispensing, and accountability documentation
• Communicate protocol requirements (e.g., dosing, visit schedules, procedures) to relevant teams to ensure alignment
• Collaborate with investigators, sponsors, CRAs, and internal teams to support study progress
• Prepare for and support monitoring visits, including document organization and follow-up on action items
• Respond to sponsor and CRA queries and assist with data clarification requests
• Anticipates, manages, and escalates issues as appropriate
• Ensure compliance with ICH-GCP, FDA regulations, and institutional SOPs
• Support audit and inspection readiness through organized and consistent documentation practices
• Assist with study-related logistics, including budget-related tracking support and study supply coordination
• Participates in active recruitment, screening, and enrollment of potential study candidates, including discussing study protocols with potential study candidates and obtaining informed consent
• Collect, process, store, and ship biological specimens in accordance with protocol requirements, ensuring proper handling and documentation

Preferred

• Demonstrated ability to develop and implement processes in a growing or evolving clinical research environment preferred
• Bilingual (English/Spanish)
• Prior experience handling biological samples is preferred (blood, urine, saliva, etc)
• Experience conducting clinical trials in an outpatient setting
• Process Development
• Process Implementation
• Clinical Research
• English-Spanish Bilingualism
• Biological Sample Handling
• Clinical Trials
• Outpatient Research

Benefits

• UT SELECT Medical insurance is offered free for employees; family members can be added through payroll deduction.
• Employees and their dependents can receive discounted copays and coinsurance when using UT Health Physicians.
• Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage at group rates.
• Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company.
• Fully insured Vision Care benefits are offered, with standard or enhanced vision plan options.
• Disability Insurance provides income if a non-work related illness or injury prevents an employee from working.
• Flexible spending accounts are available for qualifying dependent day care expenses or out-of-pocket health care expenses.
• Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP); UT Health matches employee contributions to TRS.
• Voluntary retirement programs are available to invest before- or after-tax dollars with the choice of five retirement plan providers.
• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) based on years of service.
• Extended Illness Bank: 8 hours (1 day) accrued per month, usable for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• 12 set paid holidays each year.
• Employees enjoy discounts on services, tickets, and gym membership.

Company

• Health sciences university providing education, research, patient care, community service
• San Antonio, Texas, USA
• https://uthscsa.edu/
• Founded in 1959
• 5001-10000 employees

Qualifications

• Strong attention to detail and organizational skills, with the ability to multitask, prioritize deadlines, and work independently while supporting participants and the investigative team
• Working knowledge with electronic health record systems and familiarity with medical terminology
• Strong written and verbal communication skills, including the ability to produce high-quality technical documents and deliver effective written and oral presentations. Demonstrates strong ethics and professionalism
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), clinical trial databases (e.g., EDC and IRT systems), and various sponsor-provided platforms and vendors
• Bachelor's Degree degree in a related field is required
• Three (3) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required
• Demonstrated ability to develop and implement processes in a growing or evolving clinical research environment preferred
• Bilingual (English/Spanish)
• Prior experience handling biological samples is preferred (blood, urine, saliva, etc)
• Experience conducting clinical trials in an outpatient setting
• Three (3) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.

Required skills

• Clinical Research Coordination, Grant Administration, Data Collection, Medical Terminology, Microsoft Office, Biological Specimen Handling, Outpatient Clinical Trials

Preferred skills

• Bilingual (English/Spanish)

Experience

• 3+ years