Clinical Research Coordinator

Responsibilities

Demonstrates mastery of CRC I responsibilities and performs all core coordinator tasks independently, including vitals, phlebotomy, lab processing, and ECGs

Maintains a strong understanding of study protocols to ensure all site activities strictly adhere to Food and Drug Administration (FDA), GCP, and ICH guidelines

Independently manages a portfolio of assigned studies, ensuring compliance with protocol requirements, timelines, and site objectives

Conducts and supports the informed consent process under PI supervision; serves as a knowledgeable resource for participants

Screens and enrolls study subjects; manages complex study calendars and reminder systems to ensure strict protocol window compliance

Collects and documents medical history, concomitant medications, and adverse events/ serious adverse events (AEs/SAEs) in accordance with protocol and regulatory requirements

Assumes a lead role in the trial start-up phase (with supervision), including the completion of project management duties pertaining to site initiation

Ensures accurate, contemporaneous data entry in eCRF/EDC systems in alignment with ALCOA principles

Manages sponsor communication independently, including query resolution, protocol deviation documentation, and study updates

Supports and leads site Pre-study Visits (PSVs), Site Initiation Visits (SIVs), and Interim Monitor Visits IMVs prepares requires documentation and responds to monitor in queries with a high degree of independence

Performs other duties as assigned

Tracks and coordinates subject stipend disbursements within the CTMS; ensures all financial intake forms (e.g., Form W-9) are accurately processed

Supports patient recruitment and retention strategies; participates in outreach initiatives and recruitment events to meet enrollment targets

Preferred

Experience as a Medical Assistant, LPN, or similar clinical background is highly valued

Benefits

For full-time employees: health insurance (medical, dental, and vision)

For full-time employees: Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA)

For full-time employees: Paid Time Off (PTO)

For full-time employees: a variety of disability, accident, and life insurance options

Annual performance incentives

401(k) plan with company match

Company holidays

A mission-driven culture focused on advancing medicine and improving patient outcomes

Headlands Research is a globally integrated clinical trial site organization with a mission to improve the clinical trials process.

Lake Worth, Florida, USA

https://www.headlandsresearch.com/

Late Stage

Total Funding

$29.19M

Key Investors

Kohlberg Kravis Roberts & Co.

2025-08-14

Acquired

2025-07-09

Series Unknown· $1.35M

2024-11-01

Series Unknown· $2M

Leadership Team

Kyle Burtnett

Chief Executive Officer

Recent News

PR Newswire

Headlands Research - Summit Portland Celebrates 50 Years of Advancing Alzheimer's and CNS Clinical Research

2026-10-08

Headlands Research Announces New De Novo Clinical Research Site in Grand Rapids, Michigan

Qualifications

2 to 5 years of Clinical Research experience

Advanced experience with EDC/eCRF systems and Clinical Trial Management Systems (CTMS)

Ability to manage multiple studies and priorities in a fast-paced environment with minimal supervision

Strong attention to detail with high accuracy in documentation

Excellent interpersonal, written, and verbal communication skills

Bachelor's degree in a scientific, health-related, or business administration field or equivalent experience

Experience as a Medical Assistant, LPN, or similar clinical background is highly valued

Required skills

Clinical Research, Electronic Data Capture (EDC/eCRF) Systems, Clinical Trial Management Systems (CTMS), Clinical Practice (GCP), International Council for Harmonisation (ICH) Guidelines, FDA Regulatory Compliance, Phlebotomy, Laboratory Processing, Electrocardiography (ECG), Informed Consent, Clinical Trial Protocol Compliance, Clinical Trial Start-Up, Clinical Trial Data Documentation

Experience

2-5 years