Clinical Research Coordinator - Pediatric Critical Care

UCSF Health is seeking a Clinical Research Coordinator to support its Pediatric Critical Care Clinical Research Group. The role independently coordinates multiple clinical research studies, including subject recruitment, data and specimen management, protocol submissions, regulatory compliance, quality control, and reporting.

Responsibilities

Identify subjects, develop recruitment and retention strategies, and screen and enroll study subjects

Schedule subjects for study visits; meet with them to administer questionnaires, collect medical history and perform study procedures

Maintain rapport and relationships with subjects to ensure effective communication and retention; respond to their diverse needs, schedule follow-up appointments, and become their intermediary; discuss study outcomes with providers to ensure continuity of care

Obtain informed consent; review information with subjects; assess and advocate for patient safety throughout each protocol procedure

Oversee subject reimbursement; work to resolve discrepancies and issues

Work with staff to ensure procedures are completed, specimens properly stored, and required data collected at visits; and ensure correct shipping and labeling measures

Coordinate, communicate and network with other studies and technicians to ensure scheduling efficiency;communicate with any affiliated groups

Conduct reviews of medical charts and electronic records to extract medical information and other data for use in studies

Implement needs assessments and recommendations for enhancements on patient coordination, data collection, data management, protocol adherence and study collaboration

Collect data during subject visits; enter data from visits, procedures, lab tests, and other subject-related participation into databases in a timely manner

Manage database structure for each protocol; update databases to improve data analysis and management; create new databases as needed

Create and maintain comprehensive data sets as requested by the CRC Supervisor and/or PI

Maintain data collection forms for effective data collection, entry, and analysis

Perform queries and analysis in databases

Work with Supervisor to maintain complete and accurate data in the study database; analyze the data as they become available

Help train staff and others on new research protocols, changes in procedures, study protocols, data collection/entry, database procedures, medical chart review and storage, and other procedures

Attend and actively participate in regular team meetings

Oversee data integrity; initiate assessments of the adequacy of existing policies and procedures on subject recruitment, data collection, and data management

Update and maintain a procedure manual documenting all study-related procedures; help develop a plan to ensure consistency in data collection and data entry

Implement and maintain periodic quality control procedures

Suggest modifications to the administrative infrastructure to accommodate increasing complexity of studies

Modify data collection instruments

Help schedule staff time and coordinate staff schedules

Maintain subject tracking systems

Arrange the exchange of and transport of specimens with collaborating Investigators and staff

Oversee the incoming data interpreted from samples and ensure that it is utilized correctly for analysis and publications

Ensure integrity and security of samples

Enter all existing and new study protocols into the Committee on Human Research (CHR) online system; seek assistance on maintaining all protocols in the system by communicating with CHR Analysts

Design and enhance case report forms and data collection forms as needed; provide manuscript feedback; continue to develop and maintain systems for assuring protocol adherence and data quality

Participate in the review and writing of protocols and related procedures to ensure institutional review board approval within University compliance

Renew, modify, and submit CHR applications and protocols; ensure that protocol applications are submitted in a timely manner; serve as a liaison between CHR and study Investigators

Provide quality assurance checks to note if protocols or UCSF CHR applications need to be modified; evaluate protocols on an ongoing basis and implement improvements as needed

Assure studies are carried out according to Code of Federal Regulations, Good Clinical Practice, and UCSF regulations

Initiate and follow-up on CHR submissions and modifications; track approval status

Interface with departments to obtain UCSF approval prior to study initiation

Maintain regulatory documents; monitor timelines for data submission; document adverse events and submit to appropriate departments

Use sound judgment to maintain patient confidentiality when communicating with agencies, healthcare providers, other studies, and outside departments

Participate in and cooperate with any internal and external audits or reviews of study protocols; prepare necessary documentation

Preferred

Bachelor's degree in related area; or equivalent experience/training

Bilingual Spanish/English speaker with experience communicating in Spanish with monolingual families over participation in clinical research

Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system

Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation

Certification by the Society of Clinical Research Associates or the Association of Clinical Research Professionals

Experience with electronic medical records

Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPPA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.); knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following: Access, Stata, SASS/ SPSS, and Teleform programming platforms

Good Clinical Practice Guidelines

Health Information and Accountability Act (HIPAA)

The Protection of Human Research Subjects

CHR regulations for recruitment and consent of research subjects

Effective Cash Handling Procedures

Environmental Health and Safety Training

Fire Safety Training

Bilingual Spanish-English

Clinical Research Communication

Clinical Research Experience

CHR iMEDris

Research Protocol Submission

Protocol Renewal

Clinical Research Certification

Electronic Medical Records

UCSF Policies

Research Policies

Reimbursement Procedures

HIPAA Compliance

Confidentiality Practices

Patient Safety Procedures

Medical Terminology

Infectious Substance Shipping

Database Building

Data Management

Microsoft Access

Stata

SAS

SPSS

Teleform Programming

Clinical Practice

Human Research Protection

CHR Recruitment

Consent

Cash Handling Procedures

Environmental Health

Fire Safety

Rapport Building

Patient Relationship Building

Patient-Centered Judgment

Company

Integrated hospital and health care network

San Francisco, California, USA

https://www.ucsfhealth.org/

Founded in 1990

5001-10000 employees

Qualifications

High School Diploma; or equivalent experience/training

Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments and outside institutions; and the ability to multi-task in a fast-paced environment while working with a diverse subject population

Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines

Bachelor's degree in related area; or equivalent experience/training

Bilingual Spanish/English speaker with experience communicating in Spanish with monolingual families over participation in clinical research

Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system

Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation

Certification by the Society of Clinical Research Associates or the Association of Clinical Research Professionals

Experience with electronic medical records

Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPPA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.); knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following: Access, Stata, SASS/ SPSS, and Teleform programming platforms

Good Clinical Practice Guidelines

Health Information and Accountability Act (HIPAA)

The Protection of Human Research Subjects

CHR regulations for recruitment and consent of research subjects

Effective Cash Handling Procedures

Environmental Health and Safety Training

Fire Safety Training

Required skills

Committee on Human Research (CHR) iMEDris, Clinical Research Certification SoCRA, Clinical Research Certification ACRP, Electronic Medical Records, Clinical Practice (GCP), HIPAA, Human Subjects Research Protection, CHR Recruitment and Informed Consent Regulations, Medical Terminology, Infectious Substance Packing and Shipping, Database Building and Analysis, Data Management, Microsoft Access, Stata, SAS, SPSS, Teleform

Preferred skills

Experience with electronic medical records, Good Clinical Practice Guidelines, Health Information and Accountability Act (HIPAA), The Protection of Human Research Subjects, Effective Cash Handling Procedures, Environmental Health and Safety Training, Fire Safety Training, San Francisco, California, USA, https://www.ucsfhealth.org, Late Stage, Leadership Team, Elizabeth Engel, Executive Director - UCSF Health Converge, Mitchell Rosen, UCSF, Assistant Professor, Recent News, TechTarget, OpenAI launches Epic integration with ChatGPT for Healthcare, 2026-09-03, Bizjournals.com Feed (2025-11-12 15:43:17), 2026-07-17, HealthCareIT News, 2026-04-08, Company data provided by, AI Tools, Customize Your Resume, Maximize your interview chances, Build Cover Letter, Make your application stand out, Analyze How Well You Fit

Experience

Mid level