Project Coordinator, Quality Improvement

The American Heart Association is hiring a Project Coordinator to support health sciences research and measure development initiatives. The role coordinates project operations, stakeholder communications, documentation, reporting, and administrative activities.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-functional meetings, managing agendas, capturing notes and action items, tracking follow-up activities, coordinating materials, and maintaining project documentation
• Develop, input, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms
• Handle administrative and financial tasks, including processing invoices, tracking budgets and expenses, and supporting contract and grant administration activities
• Support virtual meeting logistics and technology setup
• Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications, responding to inquiries, and assisting with onboarding activities
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines
• Assist with the development and dissemination of program materials, templates, reports, and resources
• Coordinate project timelines, deliverables, and meeting schedules to support successful execution of research and measure development activities

Preferred

• Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners
• Knowledge of basic data tracking, reporting, or research support processes
• Experience working with project management, database, or collaboration systems
• Health Sciences
• Public Health
• Healthcare Administration
• Quality Improvement
• Healthcare Projects
• Data Tracking
• Project Management Systems
• Database Systems
• Collaboration Systems
• Stakeholder Collaboration

Benefits

• This is a full-time, benefits-eligible, grant-funded opportunity.
• This position can be home-based.
• Access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
• Eligibility for an incentive program is based on the type of position.
• Medical, dental, vision, disability, and life insurance.
• A robust retirement program that includes an employer match and automatic contribution.
• Employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Join one of our many Employee Resource Groups (ERG).
• Be a mentor/mentee in our professional mentoring program.
• Heart U, the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees; the number of days will increase based on seniority level.
• A total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition assistance for employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

Company

• Voluntary organization fighting heart disease and stroke.
• Dallas, Texas, USA
• http://www.heart.org/
• Founded in 1924
• 1001-5000 employees

Qualifications

• High School Diploma or equivalent
• Minimum of three (3) years of relevant experience that includes administrative and/or project coordination experience
• Ability to handle multiple projects simultaneously and meet specified timelines
• Administrative expertise with sophisticated clerical responsibilities and data management
• Effective verbal and written communication skills
• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally
• Experience coordinating meetings, events, or project activities across multiple stakeholder groups
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint
• Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners
• Knowledge of basic data tracking, reporting, or research support processes
• Experience working with project management, database, or collaboration systems
• Minimum of three (3) years of relevant experience that includes administrative and/or project coordination experience.

Required skills

• Data Management, Data Tracking and Reporting, Health Sciences Research, Healthcare Project Support, Meeting and Event Coordination, Microsoft Office, Project Coordination, SharePoint

Preferred skills

• Quality Improvement, Verbal and Written Communication

Experience

• 3+ years