Research Coordinator II - Ophthalmology

UTHealth Houston’s Ophthalmology Department is hiring a Research Coordinator II to coordinate research administration, clinical trials, regulatory compliance, and data quality. The role supports smaller clinical projects initially, with responsibilities expected to grow as the research enterprise expands.

Responsibilities

• Devise, compile, and manage budgets for multiple research projects
• Maintain a comprehensive database of ongoing research initiatives across departments
• Oversee procurement of equipment and supplies to ensure timely support for active and upcoming studies
• Assist with credentialing of project staff, students, residents, and external collaborators
• Coordinate and support Resident Research Day, including project identification, monitoring, and progress tracking
• Serve as Clinical Trials Coordinator, ensuring regulatory compliance and protocol adherence
• Facilitate Institutional Review Board (IRB) submissions and ongoing compliance for all studies
• Guide and train research technicians and trainees in IRB processes and submission preparation
• Oversee continuity of prospective studies despite scheduling limitations of rotating personnel
• Manage up to four industry-sponsored research projects annually, from initiation to payment collection
• Support grant writing and submission processes for foundation-funded projects, enabling clinicians to meet deadlines and quality standards
• Oversee complex documentation and IRB coordination for investigator-initiated, multi-site studies involving external institutions such as Retina Consultants of Texas, Baylor, and Methodist Hospital
• Conduct data extraction and feasibility analyses for retrospective studies
• Clean and validate clinical data to ensure accuracy and integrity of research outputs
• Monitor ongoing data collection for prospective studies and ensure quality standards are maintained
• Provides day-to-day project management coordination for research projects to include personnel, facilities, supplies in support of research project desired outcomes, budgets, and timeliness
• Assists in the preparation of progress reports and grant proposals to both private foundations and governmental agencies; works closely with the Office of Sponsored Projects on the submission of grants
• Assists with the preparation of budgets, initiates re-budgeting requests based on needs of research staff, and authorizes expenditures for multiple projects. Attends research-planning meetings to assist in the preparation of budget drafts for departmental leadership approval
• Prepares annual progress reports and applications for various committees and ensures that all staff has received the proper training/attended the appropriate training courses
• Maintains confidential records of collected data, ensures accuracy and integrity of data. Data may include patient data and departmental programmatic data
• Prepares draft reports and communications for the departmental program/division leadership
• Interacts with representatives from state, federal, and private agencies regarding proposals and funded projects
• Provides work administrative direction and guidance to administrative staff personnel within department
• May review contracts and develop training
• Other duties as assigned

Benefits

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Retirement/pension plan
• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care

Company

• Health sciences university educating professionals and providing clinic care
• Houston, Texas, USA
• https://www.uth.edu/stroke-institute/
• Founded in 1972
• 1001-5000 employees

Qualifications

• Excellent communication skills both written and verbal
• Working knowledge of MS Office
• Bachelor's degree in a related field or relevant experience in lieu of education
• Two (2) years of relevant experience. May substitute required experience with equivalent years of education beyond the minimum education requirement
• the ability to maintain the security or integrity of the infrastructure
• The ability to maintain the security or integrity of the infrastructure
• Two (2) years of relevant experience. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Required skills

• Clinical Data Extraction, Clinical Data Validation, Clinical Trial Coordination, Grant Writing, Institutional Review Board (IRB) Compliance, Microsoft Office, Research Budget Management, Research Data Quality Control, Research Project Management

Experience

• 2+ years