Office Manager - Fantastic International Organization

Career Group is seeking an experienced and highly organized Office Manager to oversee the day-to-day operations of its New York office. The role focuses on managing workplace operations, vendors, facilities, budgets, events, onboarding, and process improvements to ensure an efficient and exceptional workplace experience.

Responsibilities

• Oversee daily office operations including the front desk to ensure an organized, efficient, and welcoming workplace
• Manage office vendors, supplies, equipment, and facility maintenance
• Coordinate meetings, events, team lunches, and company-wide initiatives
• Partner with leadership on office operations, employee experience, and special projects
• Assist with onboarding new employees, including workspace setup and office orientation
• Serve as the primary point of contact for building management and external vendors
• Manage office budgets, invoices, expense reports, and purchasing
• Maintain office policies, procedures, and organizational systems
• Identify opportunities to improve office processes and operational efficiency

Preferred

• Experience supporting a professional services, finance, technology, or corporate environment
• Event planning or employee engagement experience
• Experience coordinating facilities or office relocations is a plus
• Professional Services Experience
• Finance Industry Experience
• Technology Industry Experience
• Corporate Environment Experience
• Event Planning
• Employee Engagement
• Facilities Coordination
• Office Relocation Coordination

Benefits

• Bonus eligible
• Excellent benefits

Company

• Corporate and administrative recruitment and executive search firm.
• Los Angeles, California, USA
• https://www.careergroupcompanies.com/career-group
• Founded in 1981
• 51-200 employees

Qualifications

• 4+ years of Office Manager, Workplace Experience, or Operations experience
• Exceptional organizational and multitasking skills
• Strong verbal and written communication abilities
• Proficiency in Microsoft Office
• Experience managing vendors, budgets, and office operations
• Ability to work independently while maintaining a collaborative approach
• Positive, proactive, and solutions-oriented mindset
• High level of professionalism and discretion
• Experience supporting a professional services, finance, technology, or corporate environment
• Event planning or employee engagement experience
• Experience coordinating facilities or office relocations is a plus

Required skills

• Budget Management, Event Planning, Facilities Coordination, Office Operations, Vendor Management

Preferred skills

• Event planning or employee engagement experience

Experience

• 4+ years