Regulatory Promotional Review Specialist

Evergen is hiring a Regulatory Promotional Review Specialist to manage the day-to-day promotional review process and serve as its central liaison for internal teams and external business partners. The role coordinates review workflows, feedback, revisions, documentation, and timely execution across compliance, marketing, medical, legal, regulatory affairs, and commercial teams.

Responsibilities

• Coordinate the review and approval of advertising, promotional, and other applicable commercial materials throughout the review lifecycle
• Perform submission-readiness screening to confirm materials are complete, appropriately supported, and ready for review
• Serve as the primary promotional-review process liaison for internal stakeholders and external business partners, providing guidance on submission requirements, review expectations, timelines & status
• Partner with cross-functional teams, including Corporate Compliance, Clinical/Medical, Marketing, Legal, Regulatory Affairs, Commercial & other applicable functions to support efficient review and consistent promotional review
• Identify and escalate potential review issues, including concerns related to claims, labeling, intended use, internal policies, brand guidelines, or other applicable requirements, to the appropriate functional reviewer
• Monitor review progress, timelines, and outstanding actions, following up with reviewers, escalating delays or bottlenecks
• Maintain promotional review documentation, approval records, version control, and final approved materials
• Coordinate promotional review committee meetings, including agenda preparation, meeting materials, documentation of reviewer comments and decisions, and follow-up actions
• Ensure promotional review records are properly maintained and accessible for audit or inspection purposes
• Develop and maintain promotional review metrics to support workload visibility, cycle time monitoring, and process improvement
• Support the development and continuous improvement of promotional review workflows, SOPs, and best practices

Preferred

• Experience within a Regulatory Affairs function
• Experience working with external business partners, agencies, or other third parties in support of promotional material review or content development
• Familiarity with promotional review systems such as Veeva PromoMats, Vodori, Aprimo, or similar platforms
• Understanding of advertising, labeling, and promotional requirements in regulated environments
• Knowledge of material lifecycle management, submission standards, and audit documentation practices
• Content Development
• Promotional Review Systems
• Veeva PromoMats
• Vodori
• Aprimo
• Advertising Requirements
• Labeling Requirements
• Promotional Requirements
• Material Lifecycle Management
• Submission Standards
• Audit Documentation
• External Partner Collaboration

Benefits

• Paid Time Off (PTO)
• 401(k) with up to a 6% company match
• Holiday pay
• Medical, dental, and vision insurance
• Short-term and long-term disability coverage
• Paid parental leave
• Annual bonus opportunity up to $3,000
• Remote work

Company

• Contract development and manufacturing of regenerative biomaterials for OEMs
• Alachua, Florida, USA
• https://www.evergenbio.com/
• Founded in 1998
• 501-1000 employees

Qualifications

• Bachelor's degree in life sciences, pharmacy, communications, regulatory affairs, healthcare, business, or a related field
• 3+ years of experience in promotional review, regulatory affairs, advertising and promotion review, medical review support, or a related compliance/regulatory function
• Experience working in a regulated life sciences industry, such as medical devices, pharmaceuticals, or biotechnology
• Strong understanding of promotional material review processes and document control practices
• Excellent organizational skills with the ability to manage multiple review cycles and deadlines
• Strong written and verbal communication skills
• Ability to work effectively across cross-functional teams and manage competing priorities
• Regulatory Affairs Certification (RAC) or similar credential
• Experience within a Regulatory Affairs function
• Experience working with external business partners, agencies, or other third parties in support of promotional material review or content development
• Familiarity with promotional review systems such as Veeva PromoMats, Vodori, Aprimo, or similar platforms
• Understanding of advertising, labeling, and promotional requirements in regulated environments
• Knowledge of material lifecycle management, submission standards, and audit documentation practices
• 3+ years of experience in promotional review, regulatory affairs, advertising and promotion review, medical review support, or a related compliance/regulatory function.

Required skills

• Advertising and Promotional Requirements, Aprimo, Document Control, Labeling Requirements, Promotional Review, Regulated Life Sciences, Regulatory Affairs, Regulatory Affairs Certification (RAC), Veeva PromoMats, Vodori

Preferred skills

• Experience within a Regulatory Affairs function

Experience

• 3+ years