BMT Data Coordinator

Stony Brook Medicine is hiring a BMT Data Coordinator to manage clinical data abstraction and registry reporting for transplant and cellular therapy patients. The role supports data quality, regulatory and accreditation compliance, audits, quality improvement, and coordination across clinical and administrative teams.

Responsibilities

• Perform data collection and abstraction for transplant and cellular therapy patients in accordance with the Foundation for the Accreditation of Cellular Therapy (FACT) standards and Center for International Blood and Marrow Transplant Research (CIBMTR) for registry reporting requirements
• Develop a comprehensive understanding of reporting requirements and submission of Transplant Essential Data (TED), Cellular Therapeutic Essential Data (CTED), and Comprehensive Report Forms (CRF) in CIBMTR database
• Coordinates and supports internal audits, responds to data queries, resolve discrepancies and facilitates internal and external accreditation reviews, including regulatory and accrediting agency requirements
• Conducts comprehensive medical record reviews, validates clinical data, performs outlier case drill-downs, addresses audit findings, generates ad hoc reports, and completes clinical data abstraction to ensure accurate registry reporting and compliance with established standards
• Maintains data quality and accuracy through timely documentation of patient treatment pathways and monitoring of key milestones
• Participate in BMT Program Quality Meetings by presenting data analysis, reviewing quality benchmarks, and providing feedback
• Assist the Medical Director and Quality Manager in preparing for and maintaining ongoing regulatory readiness and compliance
• Collaborates with Informational Technology (IT) to support StemSoft software updates, troubleshooting, and maintenance to ensure optimal departmental functionality
• Collaborates across Cancer Services, Quality, Stem Cell Laboratory, Blood Bank/Apheresis, and Research to effectively manage and communicate information, support continuous process improvement initiatives, and ensure ongoing compliance with FACT and CIBMTR standards

Preferred

• Bachelor's Degree in a Nursing, Oncology, Health Science and/or an advanced clinical degree
• Prior experience with transplant registries, clinical reporting data, data collection, and/or understanding of healthcare regulatory and accreditation requirements
• Experience with clinical data abstraction, medical record review, data validation and clinical databases
• Experience in BMT/Cellular Therapy Program or other oncology clinical setting preferred
• Advanced Clinical Education
• Transplant Registries
• Clinical Reporting Data
• Data Collection
• Healthcare Regulatory Requirements
• Accreditation Requirements
• Clinical Data Abstraction
• Medical Record Review
• Data Validation
• Clinical Databases
• BMT Programs
• Cellular Therapy Programs
• Oncology Clinical Settings

Benefits

• Location Pay for UUP, CSEA, and PEF full-time positions
• Shift differentials for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)
• Generous leave
• Health insurance
• Participation in the state pension system

Company

• Academic medical center providing research, clinical care, and education.
• Stony Brook, New York, USA
• https://medicine.stonybrookmedicine.edu/
• Founded in 1971
• 5001-10000 employees

Qualifications

• Registered Nurse with a minimum of three years of nursing experience
• Bachelor's degree in a Nursing, Oncology, Health Science, or a related clinical field
• Excellent organizational and time-management skills, with strong attention to detail and the ability to effectively prioritize multiple responsibilities
• Demonstrated ability to maintain high standards of data quality and accuracy while working independently and efficiently
• Proficiency with Microsoft Office applications and electronic databases
• Bachelor's Degree in a Nursing, Oncology, Health Science and/or an advanced clinical degree
• Prior experience with transplant registries, clinical reporting data, data collection, and/or understanding of healthcare regulatory and accreditation requirements
• Experience with clinical data abstraction, medical record review, data validation and clinical databases
• Experience in BMT/Cellular Therapy Program or other oncology clinical setting preferred
• Registered Nurse with a minimum of three years of nursing experience.

Required skills

• BMT/Cellular Therapy, Clinical Data Abstraction, Clinical Data Reporting, Data Validation, Electronic Databases, Healthcare Accreditation Standards, Healthcare Regulatory Compliance, Medical Record Review, Microsoft Office, Oncology, Transplant Registries

Experience

• 3+ years