Cardiac Research Administrative Analyst

Weill Cornell Medicine is hiring a Cardiac Research Administrative Analyst to provide administrative and analytical support for its Cardiac Surgery research portfolio. The role coordinates grant administration, verifies and reconciles clinical trial invoices and payments, maintains study documentation, and supports research compliance and operational workflows across multiple studies.

Responsibilities

• Spearheads, in collaboration with the PI and study team, the preparation and coordination of administrative components of grant applications
• Compiles and uploads technical documentation, ensures application completeness, and serves as the primary liaison to the Office of Sponsored Research Administration to resolve issues identified during pre-review and final review processes
• Coordinates with PI and study team to complete administrative sections of progress reports and other administrative deliverables during the grant lifecycle
• Reviews and verifies clinical trial invoices against study contracts, protocol-specific payment schedules, and study-related documentation
• Develops working knowledge of assigned study protocols, schedules of events, enrollment milestones, and payment structures to support invoice reconciliation activities
• Reviews study documentation to verify protocol-related activities, enrollment events, and follow-up milestones required for payment processing
• Identifies discrepancies between invoices, study documentation, and contractual requirements and coordinates resolution with study teams and participating sites
• Tracks outstanding invoices, documentation requests, and unresolved issues to facilitate timely payment processing
• Maintains study-specific tracking tools, operational reports, and supporting documentation
• Coordinates with internal and external study teams to obtain missing documentation necessary for invoice verification and payment reconciliation
• Assists with reconciliation of historical study activities and supports efforts to reduce outstanding invoice backlogs
• Supports research compliance activities through maintenance of study documentation and assistance with audit preparation activities
• Provides operational support across multiple studies and assists with cross-study administrative activities
• Assists with development and implementation of standardized procedures related to invoice verification, documentation review, and operational tracking
• May provide backup support for departmental research staff and study operations as needed
• Performs other related duties as assigned

Preferred

• Associate's Degree or equivalent combination of education and experience preferred
• Approximately 2–4 years of related experience, preferably within an academic healthcare, clinical research, sponsored research, or research administration environment
• Approximately 2–4 years of related experience, preferably within an academic healthcare, clinical research, sponsored research, or research administration environment.
• Academic Healthcare Experience
• Clinical Research
• Sponsored Research
• Research Administration

Company

• Academic medical institution providing patient care, research, and physician education
• New York, New York, USA
• https://careers.weill.cornell.edu/
• Founded in 1898
• 5001-10000 employees

Qualifications

• Working knowledge of clinical research protocols, schedules of events, and study workflows
• Ability to interpret study documentation and contractual payment schedules
• Strong analytical and problem-solving skills
• Ability to identify and resolve discrepancies
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Associate's Degree or equivalent combination of education and experience preferred
• Approximately 2–4 years of related experience, preferably within an academic healthcare, clinical research, sponsored research, or research administration environment

Required skills

• Contractual Payment Schedules, Study Workflows

Preferred skills

• (125), (146), (151), (171), (198), (201), *2026, 2020, 2021, 2022, 2023, 2024, 2025, 3.8, Accounting and Finance, Customer Service and Support, Data Powered by, Distribution of Different Job Fields Receiving Sponsorship, Education and Training, Engineering and Development, Glassdoor, H1B Sponsorship, Late Stage, Legal and Compliance, Management and Executive, Marketing, New York, New York, USA, Represents job field similar to this job, Trends of Total Sponsorships, https://careers.weill.cornell.edu

Experience

• 2-4 years