Research Project Manager

NYU Grossman School of Medicine, part of NYU Langone Health, is seeking a Research Project Manager to support the Transplant Institute’s xenotransplant initiatives. The role coordinates clinical research studies, including recruitment, enrollment, data collection, regulatory compliance, grant submissions, study monitoring, and collaboration with patients, investigators, and internal and external stakeholders.

Responsibilities

• ADMINISTRATIVE: Assemble and maintain project plans and documentation of project and/or program progress using standardized project management tools, in accordance with NYU Langone Health guidelines. Assists in the development and execution of stated goals and objectives for Transplant Institute. Assists in the development of new programs and projects as directed by Transplant Institute. Build and promote constructive working relationships with all stakeholders, using good judgement to provide objective recommendations. Able to balance diverse opinions from all levels of the organization while managing project results for the good of the organization. Recognizing routine problems and recommending suggestions, ideas, and solutions. Organizing, prioritizing, and expediting departmental workflows. Prepare and deliver presentations, analyses, and recommendations for process improvement. Gathers, enters, and/or updates data to maintain reports and databases, as appropriate. Perform ad hoc data analysis to support project planning as needed. Facilitate project team meetings by providing administrative support as needed, including setting meeting objectives/agendas, noting key decisions, and following up on action items. Use standardized project management tools to track key milestones, owners, and target completion dates
• STUDY REGULATIONS: Aware of study regulatory status and keep an up to date copy of regulatory documents. Assists with the informed consent process and ensure that the patient/subject fully understands what is required of them throughout the study. Follows through regularly with the patient/subjects reminding them of visits and compliance. May monitor any outward effects or issues regarding patient/subject safety and report this to the Principal Investigator, Physician and Nurse Practitioner
• DATA MANAGEMENT: Responsible for collecting and auditing patient information for the research project(s). This may include abstraction of data from the patient chart (e.g., laboratory or diagnostic test results, surgical/radiation treatments delivered, adverse drug reactions, etc.); abstraction of data for publications, or data collection from outside physicians offices. Audits and manages data from and into the database. Prepares forms and reports, compiles Recruitment Screens potential patients/subjects for eligibility to the study. This may include gathering information from the medical record, physician referral, advertisement and directly scheduling a visit to evaluate the patient/subject. Reviews all the elements of the screening process with the Principal Investigator that being: inclusion/exclusion criteria, completed informed consent, documentation of the event and the patient/subject willingness to participate in the study
• LABORATORY CLINICAL COMPETENCY: centrifuge, handling, storing and shipping of specimens. Clinical training and didactic competency tests may be required to perform basic procedures as part of position expectations. In house training and certification will be provided. Continuous Learning Position requires ongoing continuing education in all areas of research development (training programs are provided through the SOM). Promotes own professional growth and development in research role and maintains current expertise in area of practice. Maintains annual requirement of 10 CEUs in continuing research education; employee must demonstrate proof of ongoing research education. Serves as a resource to peers and works collaboratively with other disciplines within the area of expertise
• HUMAN SUBJECT RESEARCH/DECEDENT RESEARCH: As applicable oversee the submission of necessary documents required by the NYU Institutional Board (IRB), Research on Decedents Oversight Committee (RDOC), NYU Office of Clinical Trials and any other appropriate parties in order to obtain approval to conduct human subjects research (e.g., ensures the update and submission of necessary documents and/or forms to appropriate destination). Might prepare, audit and submit monthly enrollment statistics to the Office of Clinical Trials, and provides other information in timely manner, as necessary
• REPORTING AND ANALYSIS: Researches, compiles and consolidates data and conducts preliminary analysis to data collected for presentation to sponsoring and regulatory agencies. Provides reports to all necessary parties (e.g., the principal investigator, sponsoring agency, etc.) on the progress of the study as needed. Formulates, prepares database and generates preliminary measurement reports for review by PI. May complete assessments on study subjects/patients following protocol (with proper training); continues to follow-through with items and patients as part of the research study
• GRANTS: Prepares and submits grant applications and other grants related activities such as developing grants applications/proposals and fund-raising activities if applicable. Collects and organizes required paperwork for submission if applicable. Follow up and coordinates resolution of all issues. Reports to the sponsors to fund medical research in the division
• BUDGET: Assists in development of preliminary draft budgets in conjunction with Supervisor/Principal Investigator. Reviews sponsor-proposed budget for adequate coverage and recommend changes as appropriate. Assists in the preparation of funding reports to funding agencies and helps identify new potential sponsors/agents for trials and researches. Monitor budget throughout trial
• DECISION MAKING AND PROBLEM SOLVING: Combines and evaluates information and data to make decisions about relative importance of information and choosing the best solution to solve problems. Resolves complex situations and refers non-solved issues and questions with recommendation to supervisor
• COMMUNICATION/RELATIONSHIP WITH OTHERS: Cooperates, communicates and relates well to all levels of Medical Center. Listens carefully to others in-order to respond appropriately, answer questions or obtain needed information. Communicates ideas, problems, suggestions, and messages in a timely and effective manner. Maintains the confidentiality of all research information
• JUDGEMENT/DECISION-MAKING: Able to recognize problems as they occur; and through the application of appropriate policy/ procedure, determine and/or recommends the appropriate solution. Seeks guidance as necessary for the performance of duties, asks appropriate questions when in doubt and utilizes reference sources/materials to endure accuracy. Advises appropriate personnel of situations/problems requiring intervention or follow-up attention
• May provide students with technical guidance and direction in the operation of various sample preparation techniques, extraction lines, and equipment as well as general laboratory practices and safety protocols. Ensures timely and accurate completion of research projects. Demonstrates knowledge of the organization's Core Values and incorporates them into the performance of duties. Participates in special projects and performs other duties as required

Preferred

• Master's degree in business administration, health care administration, pharmacy or related field preferred
• Experience with transplant and/or research operations preferred
• Business Administration
• Healthcare Administration
• Pharmacy
• Transplant Operations
• Research Operations

Benefits

• A comprehensive benefits and wellness package
• Financial security benefits
• A generous time-off program
• Employee resource groups for peer support
• A holistic employee wellness program focused on physical, mental, nutritional, sleep, social, financial, and preventive care

Company

• Integrated academic health system for patient care, education, and research
• New York, New York, USA
• https://nyulangone.org/
• Founded in 1841
• 10001+ employees

Qualifications

• To qualify you must have a Master's degree
• Qualified candidates must be able to effectively communicate with all levels of the organization
• Master's degree in business administration, health care administration, pharmacy or related field preferred
• Experience with transplant and/or research operations preferred

Required skills

• , Research Operations, Transplant Operations

Experience

• Mid level