Executive Assistant

Responsibilities

Manage complex calendars and scheduling across multiple senior leaders, stakeholders, and time zones, ensuring alignment with priorities and commitments

Coordinate domestic and international travel arrangements, including itineraries, accommodations, and adjustments as plans evolve

Prepare leaders for meetings by confirming schedules, logistics, materials, and timing

Facilitate communication and coordination between leadership, internal teams, and external stakeholders

Manage expense reporting, reimbursements, and related administrative processes accurately and efficiently

Coordinate logistics for internal meetings, events, and leadership engagements

Maintain organized and up-to-date calendars, documents, and administrative systems

Collaborate with colleagues and administrative support partners to ensure effective coordination, consistency, and coverage

Support day-to-day office operations, including supplies, meeting room preparation, vendor coordination, and general office organization

Identify opportunities to improve administrative processes and proactively address operational needs

Perform other duties as required and/or assigned

Preferred

ideally supporting senior leaders in a fast-paced professional environment

Bachelor's degree preferred

Benefits

Hybrid work arrangement, with an expectation of being in the New York, NY office at least three days per week

Strategic communications and marketing company.

New York, New York, USA

https://www.orchestraco.com

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Management and Executive

Engineering and Development

Product Management

Trends of Total Sponsorships

*2024

(10)

2023

(28)

2022

(51)

2021

(37)

2020

(39)

Late Stage

Leadership Team

Jonathan Rosen

Chief Executive Officer

Recent News

Business Wire

Inkhouse Named Agency of Record for Six Breakthrough AI Companies, Cementing Leadership in Emerging Tech Communications

2025-04-24

Company data provided by

AI Tools

Qualifications

5–10+ years of experience in an executive assistant or comparable administrative support role

Demonstrated experience managing complex calendars, coordinating travel, and balancing competing priorities

Exceptional organizational skills and strong attention to detail

Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels

Strong judgment, problem-solving skills, and the ability to anticipate needs and take initiative

A high level of discretion and professionalism when handling confidential and sensitive information

Proficiency in Microsoft Office and Google Workspace, including calendar management and related productivity tools

A proactive, solutions-oriented approach and the ability to remain composed in a dynamic environment

Ability to work independently while collaborating effectively with a broader team

Ideally supporting senior leaders in a fast-paced professional environment

Bachelor's degree preferred

Required skills

Represents the skills you have, click on the tags, Calendar Management, Travel Coordination, Google Workspace

Preferred skills

Bachelor's degree preferred

Experience

5+ years