Executive Assistant

Responsibilities

Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks

Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures

Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities

Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation

Identify issues within the organization and initiate or facilitate solutions

Assist internal departments with the setup of new hires

Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed

Benefits

Equity (when applicable)

Variable/incentive compensation

Health plans, including flexible spending accounts

A 401(k) Plan with company match

ESPP

Matching donations

A flexible time away plan

Family leave programs

Glassdoor

3.9

Cloud platform for digitizing and unifying organizations.

Santa Clara, California, USA

http://www.servicenow.com

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Management and Executive

Engineering and Development

Product Management

Customer Service and Support

Accounting and Finance

Creatives and Design

Marketing

Sales

Human Resources

Legal and Compliance

Arts and Entertainment

Trends of Total Sponsorships

*2026

(543)

2025

Qualifications

Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry

10+ years experience supporting VP level

Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels

Desire to grow and take on your own projects

Professional demeanor and soft-skills

Positive and personable can-do attitude

Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs

Experience handling confidential materials

Required skills

AI Integration in Work Processes, Executive Support, Zoom, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Box, Concur, Google Docs

Preferred skills

Confidential Information Handling

Experience

10+ years